• 1 March 2023
  • Vacaturenummer lv-90527
European Institute of Public Administration Logo
The Project Organisation (PO) team in Maastricht consists of 6 very experienced colleagues, who take care of the logistics of all activities and provide administrative support. Cooperating closely with EIPA experts/project leaders, they ensure the coordination with other divisions (Finance, Marketing, Internal Services, etc.). They liaise with clients, external experts, participants and subcontractors/suppliers (e.g. hotels, restaurants, translation/interpretation) and are involved in both the preparation and implementation of projects.
Within this team we have a vacancy for a dynamic and hands-on colleague to fulfill the role of:

Junior Project Organiser (PO)
fulltime, located in Maastricht

The job
Our new colleague will provide administrative, logistical and organisational assistance for projects and training activities (both contract and open-enrolment). Also, you assist the experts in the organisation of (online) courses and provide online support where necessary. You report directly to the Director of Finance and Organisation.

Main tasks and responsibilities
  • Organising (online) courses, seminars, conferences and other events
  • Take care of the logistical aspects of training activities
  • Liaising with staff, suppliers and clients
  • Providing administrative and e-learning support to scientific staff
  • Maintaining contacts and networks with clients and external scientific staff
Job requirements
1. Education and languages
  • Higher vocational education
  • Excellent command in English (both spoken and written)
  • Good knowledge of another language, such as French, German, Spanish or Dutch is regarded as an asset
  • Proficient in computer skills and learning tools. Microsoft Office 365 (Word, Excel, Powerpoint, Outlook, Prezi, Mural)
2. Professional experience
  • Previous experience in organising events is required (min. 3 years)
  • Experience in assisting with e-learning tools and preparing online learning materials
  • Experience with Moodle, Zoom and Webex platforms is regarded as an asset
3. Professional skills.
  • Good planning and organisational skills.
  • Good oral and written communication skills
  • Basic financial and accounting skills
4. Personal qualities
  • Highly organised and efficient
  • Flexible
  • Ability to multitask and prioritise.
  • Time-management skills and the ability to work under pressure.
  • Accurate and with a keen eye for detail
  • Problem-solving attitude
  • Quality and service-oriented
  • Constructive and positive attitude
  • Proactive
  • Continuous learning and self-improvement
  • Being able to work independently apart from being a team player
  • Ability to work in a multicultural environment
What can EIPA offer you?
At EIPA you will have the opportunity to work in a dynamic, international environment with motivated colleagues from all over Europe. Furthermore, we offer very good employment conditions, including a holiday allowance of 8%, a good pension plan (ABP) and a considerable amount of days off. The offered grade and salary will be in line with the requirements of the position and will also depend on the background and experience of the selected candidate.

Starting date
To be agreed, We would like you to start as soon as possible, preferably before 1 April 2023.

You can apply by sending your cv and motivation letter in English by email via [email protected] for the attention of Ms. An Cazaerck mentioning the vacancy number V0253 as a reference.

For more details on the content of the job you can contact Ms. Araceli Barragan, by email via: [email protected]

In the body of the email, please copy in: “I hereby consent that my personal data is processed by EIPA for recruitment purposes” so that we have your written consent to follow up on your application.