• 12 September 2023
  • Vacaturenummer lv-93401
Maastricht School of Management (MSM) Logo Management /Office Assistant | Maastricht School of Management (MSM) |0.8 FTE

Do you want to work in a truly international environment? Do you get energy when everything is going smoothly? Can you handle a multitude of different tasks and do you enjoy a working environment where every day is different? Then we are looking for you!

As Management /Office Assistant at the Maastricht School of Management (MSM), you will have a versatile, varied job with various administrative, organizational and planning tasks within an inspiring international organization. You will contribute to the smooth functioning of the organization by providing adequate secretarial and administrative support to the management team and the planning and organization of various activities and events.

  • Provide secretarial and administrative support to the Management Team of MSM, including agenda management and the coordination and preparation of MT meetings and follow up on action items;
  • Coordinate annual or quarterly (larger) meetings and events including dinner and hotel arrangements (e.g. staff meetings, business lunch/diners);
  • Ensuring effective internal and external communication, including answering phone calls, emails and managing mail;
  • Welcoming and guiding MSM guests, coordinate itineraries and ensuring their visits go smoothly;
  • Coordinating, optimising and controlling internal administrative processes and procedures (e.g. managing office supplies and ordering supplies as needed, room reservations, catering, internal registration of external consultants/lecturers etc.);
  • Back up for MSM Travel office (e.g. organize travel arrangements , visa applications and align travel itineraries with local partners;
  • Various administrative tasks.

We are looking for you if you are proactive, well organised, structured and accurate. You are good at setting priorities and have a friendly, firm personality and you enjoy working in a truly international environment. You take initiative, can handle a multitude of different tasks and monitor and anticipate administrative processes well. You are flexible, enjoy working independently, but also enjoy working together. In addition, you are able to learn and pick up things quickly, have a good sense of hospitality, a sense of humour and the ability to put things into perspective.

Furthermore, you have:
  • MBO+/HBO working and thinking level with an administrative/organisational background;
  • Relevant work experience in a similar position;
  • Excellent command of MS Office applications such as Outlook, Word, Excel, Powerpoint;
  • Excellent command of English and Dutch, both oral and written;
  • Strong time-management abilities and the capacity to prioritize tasks effectively;
  • Discretion and sound judgment in handling confidential information.

Fixed-term contract: 12 months. If proven suitable, the employment contract will be converted into an indefinite contract;.
As a Management /Office Assistant at The Maastricht School of Management you will be employed by the most international university of the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:
  • Good employment conditions. The position is integrated in scale 7 according to the UFO Management/Office assistant, function level 2 with corresponding salary ranging from € 2.693 to € 3.636 gross per month (based on a full-time employment of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus are applicable;
  • An employment contract for a period of 12 months with a scope of 0.8 FTE. If proven suitable, the employment contract will be converted into an indefinite contract;
  • As family-friendly University, we offer flexible working hours and the possibility to work partly from home if the nature of your position allows it. You will receive a monthly commuting and internet allowance for this. If you work full-time, you will be entitled to 29 vacation days and 4 additional public holidays per year, namely carnival Monday, carnival Tuesday, Good Friday, and Liberation Day. If you choose to accumulate compensation hours, an additional 12 days will be added. Furthermore, you can personalize your employment conditions through a collective labor agreement (CAO) choice model;
  • As Maastricht University, we offer various other excellent secondary employment conditions. These include a good pension scheme with the ABP and the opportunity for UM employees to participate in company fitness and make use of the extensive sports facilities that we also offer to our students;
  • Last but certainly not least, we provide the space and facilities for your personal and professional development. We facilitate this by offering a wide range of training programs and supporting various well-established initiatives such as 'acknowledge and appreciate'.

The terms of employment at Maastricht University are largely set out in the Collective Bargaining Agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information, Click here

Maastricht University
Why work at Maastricht University?

At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society, as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programmes and research.

In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.

With over 22,300 students and more than 5,000 employees from all over the world, UM is home to a vibrant and inspiring international community.

Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.

Click here for more information about UM.

Maastricht School of Management (MSM)
Maastricht School of Management (MSM) is part of the Maastricht University School of Business and Economics (SBE). With a successful track record of 70 years in global management education and international development with a focus on emerging economies, MSM has built a large network of students, alumni and partners across the globe. MSM offers internationally and nationally accredited Master of Arts in Management, MBA and Executive PhD degree programmes, on location in Maastricht and through partnerships around the world. In addition, MSM offers short executive courses, including customised programmes.

MSM’s management programmes provide a diverse and stimulating learning experience with students coming from many countries, professional backgrounds and areas of interest. Through its Expert Centre on Emerging Economies (ECEE), MSM provides capacity strengthening for a multitude of different clients worldwide. MSM is located on the monumental Tapijnkazerne campus in the centre of Maastricht.

Are you interested in this exciting position but still have questions? Feel free to contact Chantal Muyrers, Managing Director MSM via [email protected] for more information.